Search & Retrieval Guide
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Search Overview
Ademero provides powerful search capabilities to help you find any document instantly.
Search Types
Multiple search methods for different needs:
Search Performance
Lightning-fast search across millions of documents with results in milliseconds.
Basic Search
Simple search techniques for everyday use.
Quick Search
Use the global search bar for instant results. Type any keyword, filename, or metadata value.
// Example searches
invoice // Find all documents containing "invoice""quarterly report" // Exact phrase search2024 // Documents from or mentioning 2024
john.doe // Documents related to John DoeSearch Suggestions
Auto-complete suggests relevant terms, document names, and recent searches as you type.
Advanced Search
Powerful search operators and syntax for precise results.
Search Operators
Boolean and special operators:
| Operator | Example | Description |
|---|---|---|
| AND | invoice AND 2024 | Both terms must appear |
| OR | invoice OR receipt | Either term can appear |
| NOT | invoice NOT paid | Exclude documents with term |
| * | inv* | Wildcard (matches invoice, inventory) |
| ? | inv?ice | Single character wildcard |
| ~ | invoice~ | Fuzzy search (finds similar terms) |
| "..." | "quarterly report" | Exact phrase |
| ( ) | (invoice OR receipt) AND 2024 | Group terms |
Field-Specific Search
Search within specific metadata fields:
// Field search syntax
documentType:Invoice
author:"John Doe"amount:[1000 TO 5000]
created:[2024-01-01 TO 2024-01-31]
department:(Finance OR Accounting)
status:Approved AND vendor:Acme*Date Range Search
Multiple date search formats:
// Date search examples
created:today
modified:yesterday
created:[2024-01-01 TO 2024-01-31]
modified:[NOW-7DAYS TO NOW]
dueDate:>2024-02-01
uploadDate:<2024-01-01Search Filters
Refine search results with dynamic filters.
Filter Categories
Available filter options:
Dynamic Facets
Filters automatically adjust based on search results, showing counts for each option.
AI-Powered Search
Leverage artificial intelligence for smarter document discovery.
Semantic Search
Find documents by meaning, not just keywords. AI understands context and synonyms.
Smart Suggestions
AI recommends related documents and suggests alternative search terms.
OCR Search
Search within scanned documents using optical character recognition.
| File Type | OCR Support | Languages |
|---|---|---|
| PDF (Scanned) | Yes | 50+ languages |
| Images (JPG, PNG) | Yes | 50+ languages |
| TIFF | Yes | 50+ languages |
| Handwritten | Limited | English only |
Saved Searches
Save and reuse complex searches.
Creating Saved Searches
Save frequently used searches with custom names and optional alerts.
Search Alerts
Get notified when new documents match your saved search criteria.
Search Results
Understanding and working with search results.
Result Views
Multiple ways to view search results:
Result Actions
Actions available from search results:
Search Highlighting
Search terms are highlighted in document previews and full-text results.
Search Optimization
Tips for better search results.
Search Best Practices
Improve search accuracy:
Document Optimization
Make documents more searchable:
Advanced Features
Power user search capabilities.
Regular Expressions
Use regex patterns for complex searches:
// Regex examples
/INV-[0-9]{4}/ // Matches INV-0001 through INV-9999
/d{3}-d{3}-d{4}/ // Matches phone numbers
/[A-Z]{2}-d{6}/ // Matches format like CA-123456Search API
Programmatic search via REST API for custom applications.
Proximity Search
Find terms within specified distance:
"project budget"~10 // Terms within 10 words of each otherTroubleshooting
Common search issues and solutions.
No Results Found
If searches return no results:
Too Many Results
Narrow down large result sets: