Security & Compliance Guide
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Security Overview
Ademero implements enterprise-grade security measures to protect your sensitive documents and data.
Security Architecture
Multi-layered security approach including encryption, access controls, monitoring, and physical security.
Compliance Standards
Ademero maintains compliance with major regulatory frameworks including HIPAA, GDPR, SOC 2, and ISO 27001.
Data Encryption
Comprehensive encryption protects data at rest and in transit.
Encryption Standards
Industry-standard encryption protocols ensure data security.
| Type | Standard | Details |
|---|---|---|
| At Rest | AES-256 | All stored documents and metadata |
| In Transit | TLS 1.3 | All network communications |
| Database | Transparent Data Encryption | SQL Server/PostgreSQL TDE |
| Backups | AES-256 | Encrypted backup files |
Key Management
Encryption keys are managed using industry best practices with regular rotation and secure storage.
Access Control
Granular access controls ensure users only see what they need.
Authentication Methods
Multiple authentication options for different security needs:
Authorization Model
Role-based access control (RBAC) with inheritance and exceptions.
// Permission hierarchy example
System Admin
└── Organization Admin
└── Department Manager
└── Team Lead
└── User
└── Guest/ViewerAudit Trails
Comprehensive logging of all system activities for compliance and security monitoring.
Logged Events
Every significant action is logged with full details:
Audit Log Format
Structured logs include timestamp, user, action, IP address, and affected resources.
{
"timestamp": "2024-01-15T10:30:45Z","user": "john.doe@company.com","action": "DOCUMENT_VIEW","resource": "/Finance/Invoices/INV-2024-001.pdf","ip_address": "192.168.1.100","user_agent": "Chrome/120.0","result": "SUCCESS"
}Log Retention
Audit logs are retained for 7 years by default, with options for longer retention based on compliance needs.
Compliance Frameworks
Ademero supports major regulatory compliance requirements.
HIPAA Compliance
Healthcare organizations can maintain HIPAA compliance with:
GDPR Compliance
Support for EU data protection requirements:
SOC 2 Type II
Annual SOC 2 audits verify security controls for:
Network Security
Multiple layers of network protection.
Infrastructure Security
Enterprise-grade network security measures:
API Security
Secure API access with OAuth 2.0, rate limiting, and IP restrictions.
Data Loss Prevention
Prevent unauthorized data exposure.
DLP Policies
Configure rules to prevent sensitive data leakage:
Incident Response
Procedures for handling security incidents.
Response Plan
Documented incident response procedures:
Security Team
24/7 security operations center monitors for threats and responds to incidents.
Physical Security
Data center physical security measures.
Data Center Security
SOC 2 certified data centers with:
Security Best Practices
Recommendations for maintaining security:
- Enable two-factor authentication for all users
- Regular security training for employees
- Implement least privilege access
- Regular access reviews and cleanup
- Keep software and systems updated
- Monitor audit logs regularly
- Test disaster recovery procedures
- Conduct periodic security assessments
- Maintain security documentation
- Report suspicious activities immediately